What is a System of Records Notice?
The Privacy Act of 1974 requires federal agencies to tell the public when they collect personal information that meets certain conditions. They do this by publishing a system of records notice (SORN) for any “system of records” covered by the Act. The SORN serves as a formal statement to the public about:
- What records the agency is collecting, about whom, and why.
- Who else outside the agency will see the records, and for what reason.
- Which Privacy Act rights are being limited (exemptions).
- How individuals can see their own records and request amendments.
Think of a SORN as a public rulebook. Once an agency publishes a SORN in the Federal Register, the agency must follow it.
Why this guide? Why should I review a SORN?
SORNs provide a window on current and planned agency activities affecting individuals. Understanding the basics of a SORN will help interested parties file useful comments and influence agency actions.
Learn how to read a SORN, read the handbook: